Features

Automatic Timezone Conversion

This is tokipick's core feature. Candidate times set by the organizer are automatically converted and displayed in each participant's timezone.

For example, if a Tokyo-based member sets a candidate time of "2:00 PM–3:00 PM," a participant in London sees "5:00 AM–6:00 AM (GMT)," and one in New York sees "12:00 AM–1:00 AM (EST)." Participants can respond intuitively in their local time, preventing confusion and conversion errors.

Daylight Saving Time (DST) is also handled automatically, ensuring accurate time conversion even during seasonal transitions. Timezones are auto-detected from the browser but can also be changed manually.

No Registration Required — Just Share a URL

tokipick requires no account registration whatsoever. Create an event instantly from the homepage form and start scheduling simply by sharing the generated URL.

Participants can respond just by opening the URL — no special app installation or sign-up required. Share via email, Slack, LINE, Teams, WhatsApp, or any tool you prefer. With zero setup overhead, it's easy to use with both internal teams and external contacts.

Smart Time Slot Selection

After setting the date range and time window, a calendar-style grid appears. Click or drag on this grid to select only the candidate times you want to present to participants.

Unlike "select all" approaches, allowing the organizer to pre-filter candidates significantly reduces the response burden on participants. For example, you can exclude obviously inconvenient early morning or late night hours and present only reasonable candidate times.

Automatic Response Tally & Best Time Suggestions

Participant responses are automatically tallied, showing in real time how many people are available for each candidate time. Color coding makes it easy to distinguish at a glance: time slots where everyone is available, where a majority can attend, and where only a few are free.

The management page highlights "recommended candidates," helping you quickly find and confirm the optimal time. Even when no time slot works for everyone, you can easily identify the slot that accommodates the most participants.

Google Calendar Integration

As an optional feature, you can connect your Google Calendar. When connected, your existing events are overlaid on the candidate time grid, making it easy to visually identify conflicts and prevent double-booking.

For privacy, only free/busy (FreeBusy) information is accessed from your calendar. Event titles, details, and attendee information are never retrieved. You can revoke the integration at any time from your Google Account settings.

Automatic Google Meet Generation

When finalizing a date, enable the "Also create a Google Meet link" option to automatically create a Google Calendar event and generate a Google Meet URL.

This lets you complete the entire flow — from scheduling to setting up an online meeting — in one step, eliminating the need to separately configure Google Meet. The generated Meet link is displayed on the event page for all participants to see.

Multilingual Support (Japanese & English)

tokipick fully supports both Japanese and English. Switch between languages at any time using the language toggle in the top right corner.

Teams with a mix of Japanese-speaking and English-speaking members can each use the service in their preferred language. Since the URL is shared, participants can respond to the same event in different languages.

Privacy-First Design

tokipick collects only the minimum necessary data and is designed with privacy as a priority. Only event information (title, candidate times), respondent names, and timezone information are collected — no email registration required.

All data is automatically and permanently deleted 30 days after creation. Deleted data cannot be recovered. All communication is encrypted with HTTPS (TLS) for secure use. Google API usage complies with Google's User Data Policy, including Limited Use requirements.